All requests for space should be submitted through the Event and Equipment Request Form. It is recommended that organizations submit this form 2-4 weeks in advance of their meetings or events. Don't know what kind of space to request? Check our list of Frequently Used Locations for seating capacities and A/V capabilities.  

CSE will process requests on a first-come, first-serve basis. Confirmations will be sent to the submitter once CSE receives approval from the Office of Events. This may take several business days. Please allow a minimum of 48 hours for a response. If there is a conflict, CSE will work with the organization to determine an alternative date, time, or location. Student organizations should not advertise their meetings or events until they have received confirmation that their reservation is approved.

To make changes or cancellations to reservations, please email studentengagement@mica.edu or call the Center for Student Engagement at 410-225-2284.

Recurring Events

Recurring reservations are allowed (ex: weekly meetings), and can be noted within the request form. Please note that recurring reservations are only valid for the current semester. Organizations who wish to reserve a weekly meeting space should submit their request at the end of each semester for the following semester.

Meetings & Events in Non-Reservable Spaces

For meetings or events that do not take place in on-campus locations that require reservations (ex: off-campus trip or excursion), organizations must still communicate dates and times to their advisor and/or the Assistant Director of Student Involvement. This allows CSE to maintain accurate records of student organization meetings and events, and ensure that organizations are adhering to their programming requirements per designated tier.

Performance Spaces

If a student organization wishes to reserve a performance space (Falvey Hall or BBOX), they must consult with their advisor prior to requesting the space. There is a fee associated with renting these spaces and organizations must ensure that they have appropriate funding to cover these costs.