Change of Major /
A student who wants to change their major must complete a Change of Major form and speak with their Academic Advisor.
Completed forms must be returned to the student's assigned Academic Advisor or the Office of Enrollment Services at least 2 weeks prior to the registration period. Forms not received by that time may not be processed in-time for registration and may affect the student's ability to register for specific courses.
Click here to download the change of major form
Course Audit /
Students wishing to take a course for "audit" credit, enrollment without receiving a grade or credit towards their degree, must complete the Course Audit form and submit it to the Office of Enrollment Services. Students must add the course to their schedule by the Add deadline and submit this form before the first deadline to drop as noted in the academic calendar.
Tuition is charged for audited courses. For degree-seeking students, the audited course must be taken as part of a full-time course-load to avoid incurring additional charges. Students are required to attend all class meetings for audited courses.
Click here to download the course audit form
There are certain courses required by a department for completion of a degree program. Students wishing to take another course instead of the required course may do so under appropriate circumstances and with prior approval from the Department Chairperson of their major program.
For example, a student wishing to substitute a film course for a required graphic design course must contact the Department Chairperson of Graphic Design for approval and complete the Course Substitution form prior to taking the film course.
Completed forms can be submitted to the student's assigned Academic Advisor or the Office of Enrollment Services.
Click here to download the course substitution form
Incomplete grades (I) may be applied sparingly and in compelling circumstances where the student has not completed assigned work by the end of the semester due to illness or other extenuating circumstances beyond the ability of the student to predict or control. Assignment of an incomplete grade presumes both that the student will be able to complete the coursework in the time frame established below and that the instructor will be able to review the completed work in that time frame. The grade of Incomplete is not appropriate for students who have a poor attendance record, since it is not possible to make up missed classes. Undergraduate and Graduate Studies students who have missed an excessive number of classes for health-related reasons should contact the Student Development Specialist in Student Affairs about the possibility of medically withdrawing from the course. MPS students should contact their student success coaches about taking a Leave of Absence. The grade of Incomplete is also not appropriate for students who have simply fallen behind in submitting required work; they must meet the instructor's deadlines.
For BFA, MFA, or MA students, an Incomplete Contract, obtained through the Office of Enrollment Services, is required, and must be signed by the student, the supervising faculty member, and department chair. For MPS or MA/MBA students, contact your program director to discuss the viability of an Incomplete and initiate a contract.”
“For BFA, MFA, or MA students, the contract is turned into Enrollment Services at the time of grading. For MPS or MA/MBA students, the contract must be submitted before final grades are due and should be turned in to the program director as well as Director of Student Records and Relations
Incompletes for all students except MPS must be fulfilled by the fourth week of classes of the subsequent semester, unless and extension is approved by the Registrar. MPS students must fulfill their Incompletes within 30 days of the last day of the class, unless an extension is approved by the program director. Students requesting incomplete grades should consult with their academic advisor (or, in the case of MPS and MA/MBA, their program director) and/or financial aid counselor about potential implications for their academic and financial aid standing.
Grades are permanent after one year of the semester's final grade date and may not be changed under any circumstance.
For more information regarding Grade policies, see the Academic Policies / Grades page of the Academic Catalog.
Click here to download the Incomplete Contract
The purpose of an Independent Study is to provide for intensive study in an area of special interest with an appropriate faculty member that MICA doesn't currently offer as a course. An Independent Study is not used to replace a scheduled class or to give credit to an undergraduate teaching assistant, unless approved by the Divisional Associate Dean.
Independent Studies are only used when no equivalent course exists at MICA.
Junior or Senior class standing students are eligible; Sophomores with the approval of their Department Chairperson may be eligible. Students must have a minimum 3.0 cumulative GPA; graduate students cannot be on academic probation.
Students who wish to engage in an Independent Study must submit a completed Independent Study Contract and appropriate supporting documents to the Office of Enrollment Services prior to the Add deadline.
Click here to download the Independent Study Contract
A student who wants to add a minor to their degree program must complete a Declaration of a Minor form and should speak with their Academic Advisor.
Completed forms must be returned to the student's assigned Academic Advisor or the Office of Enrollment Services at least 2 weeks prior to the registration period. Forms not received by that time may not be processed in time for registration and may affect the student's ability to register for specific courses.
Click here to download the Minor Declaration form
Prior Approval for Transfer Credit /
Students may complete some requirements or electives at other institutions; however, approval to transfer credits back to MICA to satisfy degree requirements must be obtained prior to the enrollment at another institution.
Without completing the Prior Approval for Transfer Credit, the course may not be eligible for transfer.
Completed forms must be submitted to the student's assigned Academic Advisor or the Office of Enrollment Services.
Click here to download the Prior Approval for Transfer Credit form
All students who took a leave of absence, withdrew, or were dismissed from MICA must file for readmittance in order to return. (Please note that MPS and MA/MBA students wishing to return from a leave of absence should contact their program director rather than fill out a readmittance form.) Recommended application deadlines are December 1 for a return in a spring semester, July 15 for a return in a fall semester, and April 15 for a return in a summer semester.
Click here to submit a Readmittance Request
Undergraduate Teaching Assistant Contract /
The purpose of an Undergraduate Teaching Assistant opportunity is to provide faculty with supplemental instructional support and allows students to gain introductory insight into and experience with preparing class content for a college-level course.
Undergraduate students who want to be a teaching assistant must complete the Undergraduate Teaching Assistant Contract with the supervising faculty member, and submit it with any supporting documents to the Office of Enrollment Services prior to the Add deadline.
NOTE: To participate in an Undergraduate Teaching Assistantship, students must have successfully completed the course they will be assisting prior to the semester of the assistantship.