Academic Services
Functional Changes
Exhibitions - most regular functions are on hiatus due to the closure of campus.
Fabrication - has shifted to remote production services, primarily in printmaking, design and digital fabrication, since the shops are closed. Some staff have been reassigned for the fall semester to ensure appropriate coverage for fall courses.
Process Changes
Student access for Fabrication Studios is limited and prioritized for pertinent coursework only through Remote Production Services.
OIE Zoom Walk-In hours are held on Tuesdays, Wednesdays, and Thursdays
Contact Changes
Exhibitions - all communications go to Director Gerald Ross at 410-225-2280, gross@mica.edu or exhibitionsdept@mica.edu
OIE - finance/business-process questions and issues as well as international student tax questions go to Director James Dorsett at jdorsett@mica.edu
OIE - student immigration questions or other student issues (except taxes) go to Assistant Director for International Student Services Lauren Hill at lhill01@mica.edu
LRC - email lrc@mica.edu or contact Learning Resources Director Cydney Delia at cdelia01@mica.edu
Fabrication Studios - questions including those about Remote Production Services go to the Director of Fabrication Studios Ben Kelley at bkelley@mica.edu
Admission - Graduate
Functional Changes
Recruitment travel has been reduced due to COVID-19
Process Changes
No Change
Contact Changes
No Change
Admission - Undergraduate
Functional Changes
On-campus visits and in person portfolio reviews have ceased as the office has shifted to virtual info sessions, portfolio reviews, workshops, and campus tours.
Recruitment travel has ceased for fall.
Process Changes
Expanded emphasis has been placed on email, Zoom and other platforms as well as social media.
New electronic admission decisions and financial aid awards will be streamlined via Liaison.
Contact Changes
No Change
Admission - Administrative
Functional Changes
No Change
Process Changes
No Change
Contact Changes
No Change
Advancement
Functional Changes
No Change
Process Changes
All Annual Fund Operations are now managed by Mansoor Ali.
Gift Processing and address changes are now managed by Michael Tager.
Contact Changes
Annual Fund - email Mansoor Ali at mali01@mica.edu
Campus Safety
Functional Changes
Administrative support for new or lost IDs and badges is limited to Wednesday-Friday.
Process Changes
Access to buildings: all building doors will be locked and accessible by ID swipe only
If assistance is needed to enter a particular space in a building, staff and faculty will need to contact Dispatch at 410.225.2245 to request assistance. Please allow additional time if you need to enter some buildings and internal spaces.
Campus Safety cannot transport to hospitals in non-emergency situations.
Contact Changes
Dispatch Center - phone 410.225.2245 for assistance.
Center for Career Development
Functional Changes
Limited Fine Art appointment availability in the month of December.
Limited support for the internship registration process this fall.
Process Changes
No Change
Contact Changes
Internship orientation inquiries and registration inquiries - careerdevelopment@mica.edu
Center for Student Engagement
Functional Changes
CSE will not be able to support transfer and commuter initiatives this fall.
iLEAD initiatives and support for FYE forum planning will be scaled back.
Process Changes
No Change
Contact Changes
FYE support inquiries - email Megan Miller at memiller@mica.edu
Orientation and iLEAD inquiries - studentengagement@mica.edu
Educational Planning and Development
Functional Changes
Decker Library will be closed with no library staff available December 27, 2020-January 16, 2021. Only self-service digital access will be available during this time.
Writing Studio will be closed with no staff available December 20, 2020-January 16, 2021.
Process Changes
No Change
Contact Changes
No Change
Enrollment Services + Academic Advising
Functional Changes
No Change
Process Changes
Certification of enrollment for Veteran's VA recipients will be managed by Dana Small after a requisite training period.
Certification of enrollment for Veteran's VA recipients for MPS students is managed by Crystal Shamblee, Associate Dean, Open Studies cshamblee@mica.edu
Student readmission applications return from leave of absence will be managed by the entire academic advising team as part of an enhanced engagement strategy for students who are not enrolled this fall.
Student readmission applications to return from leave of absence for MPS programs are managed by Shannon Stevens sstevens@mica.edu
Contact Changes
Veteran's enrollment certification - va@mica.edu
Application for Readmission - va@mica.edu
Events
Functional Changes
No Change
Process Changes
No Change
Contact Changes
25Live - email Jon Lipitz at jlipitz@mica.edu
All other requests for events - email events@mica.edu
Facilities Management and Environmental Health and Safety (EHS)
Functional Changes
Facilities Management and EHS services will operate on a limited staffing capacity Monday through Friday from 7:00 a.m. to 3:30 p.m. Building Services custodians will clean bathrooms, remove trash, and disinfect campus buildings and departments which have communicated occupancy levels to both Campus Safety and Facilities Management.
All after hours or weekend Facilities Management emergencies should follow the Facilities on Duty (FOD) protocol. More information can be found here.
Process Changes
No Change
Contact Changes
Emergencies - use the Campus Safety dispatch center (24 Hour Dispatch: 410-225-2245, Emergency Dispatch: 443-423-3333) or the work order online reporting system.
Finance Office
Functional Changes
No Change
Process Changes
No Change
Contact Changes
Accounts Payable - requests for all suppliers can be directed to Karen Mills at kmills@mica.edu.
Credit Card Inquiries - email Jennifer Golden at jgolden@mica.edu
Financial Aid
Functional Changes
No Change
Process Changes
No Change
Contact Changes
No Change
Graduate Studies
Functional Changes
In-person exhibitions and events and most program support functions were suspended due to MICA’s closed physical campus.
Process Changes
No Change
Contact Changes
Graduate events and exhibitions - email Erin Jakowski at ejakowski@mica.edu
All other inquiries, including those about the SVA and SEC - graduatestudies@mica.edu; a response will be sent within 24 hours on weekdays.
MICA-JHU Film Centre
Functional Changes
Evening and weekend support for classes, especially MA and BYFA needs; support for VR and AR programming; workshops; and collaboration and support for community partners including the Baltimore School for the Arts (BSA) and Wide Angle Youth Media are scaled back.
Equipment repairs: broken equipment is being taken offline and thus unavailable for student/faculty use. Hours for equipment checkout and remote tech support are reduced.
Equipment and Cage processes are impacted, including checkout and turnaround times, equipment repairs and maintenance, response times to requests, and general facilities maintenance.
Equipment availability will be impacted due to additional time needed for processing and measures for COVID decontamination. Equipment repair will take longer. Equipment in need of significant repair may be taken off line.
Faculty support with facilities and remote webcasting will be impacted.
Process Changes
Spontaneous requests for equipment (students and faculty) and facility use (faculty) cannot be honored. All requests for equipment and facility use will need to be made with considerable lead time (no spontaneous requests).
Equipment can be checked-out on Fridays and dropped-off on Mondays. In most cases, equipment will be checked out for 10 days, including 2 weekends.
Todd Evans, Production and Post-Production Manager, will pivot to support cage function and equipment checkouts/returns, and will continue to support facilities and technology for remote teaching.
Students and Faculty should refer to the Fall 2020 Student Manual for full discussion of current procedures.
Contact Changes
Facilities, AV/webcasting, software and computer support - email Todd Evans at tevans01@mica.edu
Film Centre equipment cage communications - email Cage Coordinator Travis Levasseur at tlevasseur@mica.edu from October 15 onward.
MICA Food Services
Functional Changes
There is no on-campus food service during the Fall 2020 semester.
Process Changes
No Change
Contact Changes
No Change
MICA Store
Functional Changes
The MICA Store will be closed for in-person services, but will ship website and phone orders for students, faculty, and staff who require supplies for online learning. The Store is also available for curbside pickup orders Monday through Friday.
Website orders and curbside pickup are also available for the local community.
Visit online at shop.mica.edu or call 410-225-2276 to place an order, or to obtain more information.
Process Changes
See Functional Changes
Contact Changes
No Change
Open Studies
Functional Changes
No Change
Process Changes
No Change
Contact Changes
No Change
Postal and Print
Functional Changes
No pickup or delivery of office-to-office mail.
Process Changes
Postal & Print Services is closed to the public, but remains open to serve the MICA community. Open-door hours for mail pick-up or drop-off are Mondays and Wednesdays from 9:00 a.m. - 3:00 p.m.
Faculty & Staff may also make an appointment for curbside package and mail pickup by contacting the mailroom at 410-225-2202 or by emailing postalandprint@mica.edu.
We will continue to send mail to a department designated staff person of your choice once per week.
All print requests must be sent to postalandprint@mica.edu in advance in .pdf format, with detailed instructions in the body of the email. Instructions for pickup will be provided in a reply when the print request is completed.
Contact Changes
No Change
President’s Office
Functional Changes
No Change
Process Changes
No Change
Contact Changes
No Change
Provost’s Office
Functional Changes
The vacant position of Executive Assistant to the Provost will not be filled. Certain tasks within the area or within specific workgroups, such as the Mixed Media working group, will be reallocated.
Process Changes
No Change
Contact Changes
Provost’s Office administrative support - email Mel Malguy at mmalguy@mica.edu
Research
Functional Changes
A staff member will be out starting late November/early December for 3-4 months. A new position will be added during 10/2020. Due to training, there may be lags in completing related work to focus on this important task of fiscal responsibility for the College.
Process Changes
No Change
Contact Changes
No Change
Strategic Communications
Functional Changes
No change in primary functions or services. Due to staff reductions and restructuring, however, response times may increase. Additional lead time is appreciated.
Process Changes
All creative and promotional requests should now be submitted through the new Strategic Communications Request Portal coming soon. In the interim, all requests should be sent to Lucas Badger - lbadger@mica.edu
Event Submissions for both the both mica.edu website and MICA / App should be submitted through the Event Submission Form
Questions regarding event submissions should be directed to Emily Chappell: echappell@mica.edu
Contact Changes
Emails to Mike Rund should now be directed to Lucas Badger: lbadger@mica.edu
Emails to Justin Codd should now be directed to Christian Lallo: clallo@mica.edu
Emails to Bryan Sinagra should now be directed to Lorri Angelloz: langelloz@mica.edu
Strategic Initiatives
Functional Changes
No Change
Process Changes
No Change
Contact Changes
No Change
Student Accounts
Functional Changes
No Change
Process Changes
No Change
Contact Changes
No Change
Student Affairs - Main Office
Functional Changes
There will be no elimination of outward facing functions, other than those already necessitated by the physical closure of the campus
(e.g. there will be no assigning of on-campus student lockers), and the student insurance program requirements have been eased for students living internationally).
Process Changes
Our Program Review process (360 review of unit function w/ external critique) will be suspended for the year.
Contact Changes
Inquiries to the Office of Student Affairs - 410-225-2422, studentaffairs@mica.edu
Student Health and Wellness
Functional Changes
Student Health operations have been reduced this fall. Specific functional services have not been impacted but reduced hours of operation are in place.
Process Changes
No Change
Contact Changes
No Change
Technology
Functional Changes
No Change
Process Changes
No Change
Contact Changes
Purchasing and billing transactions and questions regarding mobile phones or cable TV - email John Rhodes at jrhodes@mica.edu
Please reach out to the Help Desk regarding other technology questions. They will be able to assist and connect you with the right team member, email help@mica.edu
Transportation Services
Functional Changes
Evening shuttles, circulator shuttles, and field trips have been canceled for the Fall Semester.
For students living in the Gateway, a shuttle service will be provided two days per week to get to the grocery store and pharmacy. Reservations must be made for limited seating on the shuttle; a sign-up sheet will be made available by Residence Life. All students must have a temperature check and be wearing a daily wristband before entering the shuttle. Students must also wear a face mask at all times and sit in the marked seats for social distancing.
Process Changes
See Functional Changes for policies regarding use of grocery and pharmacy shuttles.
Contact Changes
No Change
Undergraduate Studies
Functional Changes
No Change
Process Changes
There is a new administrative assistant divisional support structure for departments in Undergraduate Studies.
Contact Changes
Administrative Manager - email Erika Carruth at ecarruth@mica.edu
First Year Experience/Model Coordination - email Amber Anderson at aanderson03@mica.edu
Fine Arts - email Alison McNamara at amcnamara01@mica.edu for Ceramics; Drawing/GFA ; Fiber; Painting, and Sculpture
Design/Media - email Samantha Rexrode at srexrode@mica.edu for Animation and Illustration
Design/Media - email Jarica Nowlin at jnowlin@mica.edu for Architectural Design; Game Arts; Graphic Design; Interactive Arts; and Product Design
Film & Video will continued to be supported by Logan London and Melissa Capello of JHU
Liberal Arts - email Mel Malguy (half time Provost’s Office) at mmalguy@mica.edu for Art History and Humanistic Studies